Overview of Change of Pvt Ltd Company Name

Thinking about giving your company a fresh identity? It’s an important decision—your company’s name is the first impression customers, investors, and partners get about your brand. As businesses grow or change their direction, the old name might no longer fit.

Taaza Private Limited Company helps you legally change your Private Limited Company name in India with complete ROC (Registrar of Companies) compliance. Our expert team ensures a smooth, error-free, and timely name change process—allowing you to focus on your rebranding without worrying about paperwork or legal hurdles.

What Does It Mean to Change a Company’s Name?

Changing a company’s name means officially updating the name registered with the Registrar of Companies (ROC)—similar to how a person might legally change their name.

✅ Your company’s legal structure, rights, and liabilities remain the same.
✅ You’ll need approvals from both directors and shareholders before applying to the ROC.
✅ Once approved, you’ll receive a new Certificate of Incorporation reflecting your updated name.

After this change, Taaza Private Limited Company ensures your new name is updated across all official records—letterheads, invoices, websites, bank accounts, PAN, GST, and government authorities like PF, ESIC, and Shops & Establishment.

Impact of Name Change on Rights & Liabilities

A company name change does not affect:

• Existing Contracts – All agreements remain valid under the new name.

• Debts & Loans – Financial obligations remain unchanged.

• Legal Proceedings – Ongoing cases continue under the new name.

• Ownership of Assets – All assets and accounts remain under the same legal entity.

Essentially, the change is cosmetic—your business remains the same legal entity in the eyes of the law.

Why Businesses in India Change Their Company Name

From our experience at Taaza Private Limited Company, the most common reasons include:

1. Aligning with New Business Activities – Expanding into new sectors may require a name that reflects the current scope.

2. Rebranding – A fresh name can enhance brand recall, attract new audiences, or remove negative perceptions.

3. Change in Ownership or Management – Mergers, acquisitions, or partnerships often bring new names.

4. Trademark Conflicts – To avoid legal disputes or brand confusion.

5. ROC Directions – Sometimes, the ROC mandates a name change due to similarity or compliance issues.

Pre-Checklist Before Applying for a Name Change

Before starting the process, Taaza Private Limited Company ensures your company is in good standing with the MCA:

• Annual Filing Compliance – AOC-4 and MGT-7/MGT-7A must be up to date.

• No Overdue Deposits or Debentures – Clear all matured financial obligations.

• No Conflicting Applications Pending – Avoid overlapping ROC applications to prevent delays.

Pre-Checklist Before Applying for a Name Change

Before starting the process, Taaza Private Limited Company ensures your company is in good standing with the MCA:

• Annual Filing Compliance – AOC-4 and MGT-7/MGT-7A must be up to date.

• No Overdue Deposits or Debentures – Clear all matured financial obligations.

• No Conflicting Applications Pending – Avoid overlapping ROC applications to prevent delays.

How to Choose a New Company Name

We guide you in selecting a name that is:

• Unique – Not identical or similar to any registered company or LLP.

• Trademark-Safe – Checked against the IP India database to avoid infringement.

• Compliant with MCA Rules – Avoiding prohibited or restricted words unless you have regulatory approval.

We also assist with RUN (Reserve Unique Name) filing to reserve your chosen name before submission.

With Taaza Private Limited Company, you get end-to-end support—from name research and legal documentation to ROC approval and post-change compliance updates. Your rebranding journey becomes smooth, legal, and hassle-free.

Process to Change a Private Limited Company Name in India

Changing your company’s name is a formal process that must follow Ministry of Corporate Affairs (MCA) guidelines. Taaza Private Limited Company provides complete end-to-end support to ensure your application is accurate, compliant, and approved without unnecessary delays.

Step 1: Hold a Board Meeting to Get Approval

• Call a Board Meeting – Send notice to all directors at least 7 days before the meeting.

• Pass a Board Resolution to:

  • Approve proposed new name(s).

  • Authorize a Director or Company Secretary to apply for name reservation with the MCA.

  • Fix the date, time, and venue for the Extraordinary General Meeting (EGM) for shareholder approval.

Step 2: Reserve the New Name with RUN (Reserve Unique Name)

• Apply via the RUN Service on the MCA portal.

• Propose up to two names in order of preference.

• Pay the ₹1,000 government fee.

• ROC reviews availability and compliance. If approved, the name is reserved for 20 days, during which the next steps must be completed.

Step 3: Call an Extraordinary General Meeting (EGM)

• Send EGM Notice – To shareholders, directors, and auditors at least 21 clear days before the meeting.

• Include an Explanatory Statement outlining the reason and benefits of the name change.

Step 4: Pass a Special Resolution

• At least 75% of shareholders (by voting value) must approve.

• This ensures broad ownership support for the company’s rebranding.

Step 5: File Form MGT-14 with the ROC

• Must be filed within 30 days of passing the Special Resolution.

• Attachments include:

  • Special Resolution copy.

  • EGM Notice & Explanatory Statement.

  • (Optional but recommended) Altered MOA & AOA reflecting the new name.

Step 6: File Form INC-24 for Central Government Approval

• File after MGT-14 approval.

• Attach the EGM minutes and details of the resolution.

• Include a declaration confirming up-to-date filings and no financial defaults.

Step 7: Receive Your New Certificate of Incorporation (INC-25)

• Issued by the ROC once all documents are approved.

• This certificate is the official proof of your company’s new name.

• From this date, your new name is legally effective.

Documents Required

For Board Meeting & RUN Application

• List of proposed new names.

• Board Resolution approving the name change.

• Authorization for a director to file RUN.

For MGT-14

• Certified true copy of Special Resolution.

• EGM Notice & Explanatory Statement.

• Altered MOA & AOA (recommended).

For INC-24

• Minutes of EGM.

• Director’s declaration of compliance.

• Proof of no loan defaults or overdue payments.

Cost of Changing a Pvt Ltd Company Name

Government Fees:

• RUN Application: ₹1,000

• MGT-14: ₹200 (for capital up to ₹1,00,000)

• INC-24: ₹1,000 (OPC/Small Company), ₹2,000 (others with capital up to ₹25,00,000)

Professional Fees:

• Hiring a CA/CS/Law Firm: ₹5,000 – ₹15,000 depending on complexity.

• Taaza Private Limited Company offers competitive packages that cover documentation, filing, and full process handling.

Estimated Timeline

• RUN Approval: 2–3 working days.

• EGM Notice Period: 21 clear days (mandatory).

• ROC Approval of MGT-14 & INC-24: 15–30 working days.

• Total Duration: Usually 30–45 days depending on ROC workload and application completeness.

With Taaza Private Limited Company, you get:
✅ End-to-end process management.
✅ Accurate documentation to avoid rejections.
✅ Faster approvals with professional handling.